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The method for submitting proposals for the 2009 NCOLCTL Conference is a "fillable" PDF form called the "Proposal Submission Form." It can be found here. The following are instructions for using the form. Please read these instructions carefully.
IMPORTANT: ONLY ELECTRONIC FORM SUBMISSIONS WILL BE ACCEPTED. Please do not e-mail or “snail-mail” your proposal to NCOLCTL. If you have difficulty with the Proposal Submission Form, please contact NCOLCTL at: ncolctl@mailplus.wisc.edu.
The deadline for proposal submissions is: October 17 , 2008
To complete this form, you will need Adobe® Reader®. If you do not have Reader®, you can download it here.
Once you have opened the form:
1. Reread the instructions.
2. Reread the Call for Proposals. Make sure that your proposal adheres to the conference guidelines. Consider looking at the 2009 Program for the titles and abstracts of accepted sessions.
3. Complete all fields. The directions below, corresponding by alphabetical letter to each field on the Form, will help you understand the nature of information requested. Required fields are indicated by an asterisk (*). The form will not be submitted to NCOLCTL unless these fields contain valid information.
A. Title of Proposed Session. The Title of your proposal should not exceed ten (10) words. Once again, consider looking at the 2009 Program for the titles and abstracts of accepted sessions.
B. Abstract. Your Abstract may not exceed 500 characters (or about 50 words). Spaces are counted as one character each. This should be a very breif summary of your full proposal (below). If your paper is chosen for presentation at the conference, this abstract will appear in the conference program.
C. Proposal. This is the full description of what you are proposing to present. It should be much more detailed than the abstract. Your Proposal may not exceed 3000 characters (or about 500 words). Again, spaces are counted as one character each.
D. Session Type. You must indicate the type of session, “Paper,” “Colloquium,” or “Poster Session.”
Paper Sessions are 20 minutes long. The author (or authors) of a single paper will present thier reasearch findings and/or innovations and answer questions from session attendees.
Colloquia are 90-minute sessions where multiple individuals will present various aspects of one issue and answer questions from session attendees.
If needed, one or more Poster Sessions will be held. One room will serve a number of presenters who will display their research findings and/or innovations on or above 3' x 6' tables. Presenters will be required to remain with their display to answer questions and describe thier research to session attendees.
If you have questions/concerns about these session types, please email ncolctl@mailplus.wisc.edu.
E. Language(s) of Interest. If your presentation pertains to a specific language, or set of languages, please indicate so. If your presentation pertains to many languages, or LCTL pedagogy in general, type: “General.”
F. Technology Needs. You must indicate whether or not you will need the conference organizers to provide you with basic technological devices for your presentation. Basic devices include: Laptop Computers, LCD Projectors, Computer Speakers, and Overhead Projectors. Any other devices will need to be provided by the presenters. If you do not indicate the need for basic devices on the Proposal Submission Form, none may be available to you at the conference. Exceptions will NOT be made, so please plan ahead.
G. Contact Information. You must indicate a contact person regarding this proposal. NCOLCTL will need to communicate with that person leading up to the conference. If the proposed session has only one speaker, then this person will also be the contact person. If there are many speakers, the contact person will serve as the liason between NCOLCTL and the rest of the speakers.
H. Speaker Information. You must complete the information for at least one speaker. The speaker’s name and institution will appear in the conference program; the rest of the information will remain confidential. NCOLCTL does NOT distribute such information. If more than one speaker will participate in your presentation, please indicate those speakers as well. For more than four speakers, please check the box at the bottom of page 2 and e-mail the relevant information to: ncolctl@mailplus.wisc.edu.
4. When you press the “Submit by E-mail” button, Adobe® Reader® will guide you through the process to submit a valid file to NCOLCTL. You will need to identify the application that you use for e-mail, such as Microsoft® Outlook® or an internet client like Yahoo!® mail or Gmail®. Please read and follow the instructions for this process very carefully. Invalid files may be rejected.
5. It is a good idea to print a copy of the proposal for your records, but do not mail it to NCOLCTL. A NCOLCTL staff member will review each proposal as it arrives to make sure it is complete. If so, your contact person will receive a confirmation e-mail. If the proposal is not complete, your contact person will be notified. You may have the opportunity to revise/complete your proposal if you get such a notification. However, it is in your interest to make these corrections in a very timely fashion. After the deadline, incomplete proposals may be disqualified.
6. If your proposal is accepted, one of the speakers listed will be required to pre-register for the conference. This can be done online at:
http://www.councilnet.org/conf/conf2009/register.htm
a. More information about pre-registration will be provided to the contact person if your proposal is accepted.
If you still have questions regarding the Proposal Submission Form, please contact NCOLCTL at:
NCOLCTL Secretariat
University of Wisconsin- Madison
4231 Humanities Bld, 455 N Park Street
Madison, WI 53706
Tel: (608) 265 7905
Fax: (606) 265 7904
E-mail: ncolctl@mailplus.wisc.edu
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